Conference Management Services

We have managed over 80 conferences with more than 9,500 participants

Founded in 1999, we operate in multiple industry verticals across the GCC states, including the UAE, Saudi Arabia, Kuwait and Oman. Based in Dubai and Abu Dhabi, our 20 team members are trusted as honest brokers to manage conferences throughout the region on behalf of government departments and individual companies based in and looking to grow sales within the GCC states.

Over the past 10 years we have managed over 80 conferences comprising more than 9,500 participants. While each conference is different, we are often hired by clients to establish a conference from scratch. This process includes delivering an end-to-end solution including developing a conference theme and name, identifying and sensitively managing relevant stakeholders and sponsors, building budgets, organising speakers, and handling all aspects of event promotion, marketing and PR.

Lean, agile and creative, we are proud of a client centric approach that has seen us turn ‘one-off’ conferences into well respected annual events. The ability to bring together professional experts while being flexible about our client’s budgetary constraints and building trusted partnerships between opinion leaders, government stakeholders and sponsors is the foundation upon which we deliver successful conferences.

Sample Portfolio

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Safety Design in Buildings

6 Conferences per annum across the GCC. Main clients (sponsors): 5 fire safety industry suppliers.

‘SDIB is an outstanding platform, bringing together private and public professionals in the Life and Fire Safety Industry. The format is concise, the participants are influencers in their own fields of specialty, and the event is moderated well by the organisers. If you are in the Life and Fire Safety industry, and there is one platform worth its value for money, this is the one.’

Altaf A. Afridi, PMP, LEED AP, FDAI. Deputy Vice
President Marketing | MEA, AS EMEA Dormkaba

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Dubai Civil Defence Fire Safety
Technology Forum

Annual Event in Dubai.
Main client: Dubai Civil Defence and up to 10 industry sponsors.

‘The exceptionally proficient and humble manner displayed by the whole team at SESAM is outstanding. They handled everything from the preliminary assignment through securing VIP speakers, in keeping with the theme of the International Civil Defense Day and local strategic aims of the UAE Civil Defense, to the complete production and management of the conference, exhibition and formalities essential for such as successful event.’

Terry Johnson FIFire E Senior Fire Service Advisor
Dubai Civil Defense

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International Conference for Sustainable Construction Materials

Annual Event in Dubai
Main client: Dubai Central Laboratory, Dubai & Municipality and up to 10 industry sponsors

‘We have been delighted with the professional way SESAM manages this annual 2-day event for us. From developing the content of the program, recruiting speakers and arranging site visits for delegates, to building the website, marketing materials, and PR, online delegate registrations and handling the participation of sponsors and exhibitors. We can always count on the team at SESAM to deliver the highest standards.’

Amin Ahmed Amin, Director of Dubai Central Laboratory Department, Dubai Municipality

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Annual ASTM Cement Conference and Workshop – Kuwait

Annual Event in Kuwait.
Main client (and sponsor): Kuwait Cement Company

‘ASTM has worked with SESAM to organise several very successful B2B conferences and events across the GCC. Their staff are highly skilled and very professional, extremely well organised and focused on exceeding stakeholder expectations at all times. I highly and unreservedly recommend them.’

Nick Ecart, Senior Director, Business Development, Europe, Middle East & Africa, ASTM International